Managing stock and inventory in the Member Shop

The Member Shop includes a complete stock management system that tracks inventory separately for each of your studio locations. Every stock change is recorded in a detailed ledger so you always have a clear history of what happened, when, and why.

Viewing your stock levels

To check stock levels for a product, go to Products > Shop and click on the product. The product detail page shows the Pickup Locations section with the current available quantity at each location. The Product Summary sidebar on the right displays the total stock across all locations.

On the shop listing page, each product card also shows stock levels per location as small badges at the bottom of the card, giving you a quick overview without having to open each product.

Adjusting stock quantities

Below the product details on the product page, you will find a stock adjustment section for each pickup location. To adjust stock:

1. Find the location you want to adjust
2. Enter the quantity change in the +/- qty field. Use a positive number to add stock (e.g. 10) or a negative number to remove stock (e.g. -5)
3. Optionally add a note in the Optional note field to record why you are making the adjustment (e.g. “New shipment received” or “Damaged items removed”)
4. Click the Adjust button to apply the change

The available quantity for that location will update immediately, and a new entry will be added to the stock ledger.

Understanding the stock ledger

Each pickup location has its own stock ledger that records every change to the quantity. The ledger displays the following columns:

• When — The date and time the stock change occurred
• Reason — The type of change, such as “Initial quantity” when the product was first created, “Manual adjustment” for stock corrections, or “Sale” when a member purchases the item
• Change — The quantity that was added or removed (shown as +10 or -3 for example)
• By — Who made the change, such as “Studio Owner” or a staff member’s name
• Notes — Any notes that were added when the adjustment was made

The ledger provides a complete audit trail of your inventory, making it easy to trace when and why stock levels changed. When a product is first created with a starting quantity, the ledger automatically records an “Initial quantity” entry.

Setting initial stock for new locations

When you create a product, you can set the starting quantity for each selected pickup location. If you leave a location’s quantity blank or set it to 0, no initial stock ledger entry will be created for that location. You can always add stock later using the adjustment feature on the product detail page.

Tips for managing inventory

• Always add a note when making manual stock adjustments so you can refer back to the reason later
• Check your stock levels regularly, especially for popular items, to ensure you do not run out
• Use the stock ledger to identify patterns in sales and plan restocking accordingly
• Remember that stock is tracked per location — a product can be in stock at one location and out of stock at another