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Schedule

How to automatically book regular clients into new openings

If you run classes that fill up with the same faces every week, you already know the drill: the schedule opens, and you (or your client) has to remember to jump in and book the same spot, week after week. Miss that window and a regular client can lose their place to someone else entirely. […]
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Priority Booking

If you run popular classes that fill up fast, you know the drill — spots are gone in seconds and your most loyal members miss out. Priority Booking gives your best clients a head start by reserving a booking window just for them before the class opens up to everyone else. You choose which clients […]
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Choose what times your new classes get released for booking

When you add classes to your schedule, Clovo automatically generates openings for your clients to book into. By default, those openings appear the moment our scheduler runs — which might be the middle of the night or some other time that doesn’t suit your studio. Class Release Time lets you choose a specific time of […]
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Share your timetable link with clients

Clovo includes a shareable timetable feature that gives your clients a direct link to browse your upcoming class schedule in a web browser — no app download required. This is a great way to let potential clients see what you offer before they commit. How to access your shareable timetable Where to share your timetable […]
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Temporarily close your studio with Closures

Whether it’s a public holiday, a studio renovation, or a well-earned break, there will be times when you need to temporarily close your studio. Clovo’s Closures feature lets you schedule closures in advance so new class openings are hidden from clients, your members are kept informed, and their memberships can be adjusted for the time […]
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Assign a substitute instructor for a class

When a regular instructor can’t make it to a class, Clovo makes it easy to assign a substitute without cancelling the session or disrupting your clients’ bookings. How to assign a substitute What happens when you substitute When to use a substitute vs. cancelling Substituting is almost always preferable to cancelling. Your clients have made […]
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Cancel upcoming classes that have already been scheduled

Sometimes plans change, and you may need to cancel a scheduled class opening. Clovo puts cancellations on autopilot — notifying all booked clients of the change, making any appropriate refunds or credit adjustments, and updating your timetable automatically. How to cancel a class opening What happens when you cancel Cancelling vs. deleting a schedule entry […]
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Offer popup classes for one-off unscheduled offerings for your clients

Sometimes you want to offer a one-off class that is outside of your normal weekly schedule. Clovo has built-in support for these occasions with pop-up classes, allowing you to use your usual booking system to run special events, workshops, or substitute classes. What is a pop-up class? A pop-up class is a single class opening […]
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Change the date and time of existing openings

As a busy studio owner, keeping your class schedule flexible is key. Sometimes, you need to tweak the date or time of an existing class opening to accommodate everyone’s needs. With Clovo Studio, making these changes is a breeze. Here’s how to do it in just a few simple steps. Step-by-Step Guide to Changing Class […]
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Schedules in Clovo

Schedules are created in Clovo Studio and represent the typical week of class offerings at your studio. Your schedule is the foundation of how Clovo manages your timetable — once you set it up, Clovo automatically generates bookable class openings for your clients on an ongoing basis. What is a schedule? A schedule is a […]
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