Schedule
16 articles
Assign a substitute instructor for a class
Put a different instructor in front of a single class opening, and know what your clients will and won’t be told about the change.
· Staff & Instructors
Cancel upcoming classes that have already been scheduled
Cancelling an opening cancels every booking on it and returns credits automatically, but direct purchases are not refunded for you.
Change the date and time of existing openings
Move a single class opening to a new date or time. Clovo keeps the bookings, tells the clients who hold them, and leaves the schedule the class came from unchanged.
Changing class schedules with existing openings
Edit or delete a class schedule and decide what happens to the classes Clovo has already opened for booking.
Choose what times your new classes get released for booking
Choose the time of day when new class openings become available for clients to book.
Close the studio for a date range
Record a closure so Clovo stops opening classes at that location, then cancel the openings already on the timetable and extend or pause the memberships the closed days run through.
· Operations
Give chosen members first access to a class with a priority booking window
Hold a class open to a chosen list — named clients, membership plans or tags — for a set number of hours after it is published, before booking opens to everyone.
Hide class numbers from clients
Show clients whether a class has space, without showing how many people have booked or how many places it has.
How to automatically book regular clients into new openings
Automatically book regular clients into each new opening on a schedule so their recurring place does not depend on a separate booking each week.
Offer popup classes for one-off unscheduled offerings for your clients
Sometimes you want to offer a one-off class that is outside of your normal weekly schedule. Clovo has built-in support for these occasions with pop-up classes, allowing you to use your usual booking system to run special events, workshops, or substitute classes.
Run a class for part of the year
Set start and end dates for a term or seasonal class, then use Timeline to see how your timetable changes across the year.
Run a free popup class
Create a one-off popup class, then give each attendee a free place by adding a complimentary booking in Clovo Dashboard.
Schedules in Clovo
Build your studio’s recurring weekly timetable under Setup → Schedule, and understand how Clovo turns it into bookable class openings.
Share your timetable with clients, wherever they are
Your landing page is a public, always-current timetable anyone can open without the app. Share the whole thing, a single class, a social image, or embed it in your own website.
· Social Media and Marketing
Show your timetable on your studio’s website
Copy an embed code from Clovo Dashboard to place your live class timetable on your own website, with weekly and monthly views your visitors can switch between.
· Integrations
Start a class on a future date
Prepare a recurring class now and set the first date it can run, while keeping your normal booking window.