Assign a substitute instructor for a class

When a regular instructor can’t make it to a class, Clovo makes it easy to assign a substitute without cancelling the session or disrupting your clients’ bookings.

How to assign a substitute

1. In Clovo Studio, go to the Openings page.
2. Click on the class that needs a substitute to open the detail view.
3. Under the Instructors section, click the Substitute button.
4. Select the replacement instructor from your instructor list.
5. Confirm the change.

What happens when you substitute

• The substitute instructor is assigned to that specific class opening only — your underlying schedule remains unchanged
• Booked clients may be notified of the instructor change so there are no surprises on the day
• The original instructor remains assigned in your schedule for future weeks

When to use a substitute vs. cancelling

Substituting is almost always preferable to cancelling. Your clients have made time for the class and will appreciate that it still runs, even with a different instructor. Only cancel a class if you genuinely cannot staff it. For cancellation details, see cancel upcoming classes.