Schedule
11 articles
Assign a substitute instructor for a class
When a regular instructor can’t make it to a class, Clovo makes it easy to assign a substitute without cancelling the session or disrupting your clients’ bookings.
· Staff & Instructors
Cancel upcoming classes that have already been scheduled
Sometimes plans change, and you may need to cancel a scheduled class opening. Clovo puts cancellations on autopilot — notifying all booked clients of the change, making any appropriate refunds or credit adjustments, and updating your timetable automatically.
Change the date and time of existing openings
As a busy studio owner, keeping your class schedule flexible is key. Sometimes, you need to tweak the date or time of an existing class opening to accommodate everyone’s needs. With Clovo Dashboard, making these changes is a breeze. Here’s how to do it in just a few simple steps.
Changing class schedules with existing openings
Once you’ve setup your schedule and set your ‘schedule days ahead’ setting in Clovo Dashboard, Clovo will continuously open classes for booking according to that schedule and the number of days ahead you have specified.
Choose what times your new classes get released for booking
When you add classes to your schedule, Clovo automatically generates openings for your clients to book into. By default, those openings appear the moment our scheduler runs — which might be the middle of the night or some other time that doesn’t suit your studio.
Close the studio for a date range
When your studio is closed, record it once so the timetable and affected bookings stay aligned.
· Operations
Give members priority on a waitlist
Make sure members are offered a place before other waitlist entries when that is your studio policy.
How to automatically book regular clients into new openings
If you run classes that fill up with the same faces every week, you already know the drill: the schedule opens, and you (or your client) has to remember to jump in and book the same spot, week after week. Miss that window and a regular client can lose their place to someone else entirely.
Offer popup classes for one-off unscheduled offerings for your clients
Sometimes you want to offer a one-off class that is outside of your normal weekly schedule. Clovo has built-in support for these occasions with pop-up classes, allowing you to use your usual booking system to run special events, workshops, or substitute classes.
Schedules in Clovo
Schedules are created in Clovo Dashboard and represent the typical week of class offerings at your studio. Your schedule is the foundation of how Clovo manages your timetable — once you set it up, Clovo automatically generates bookable class openings for your clients on an ongoing basis.
Share your timetable link with clients
Clovo includes a shareable timetable feature that gives your clients a direct link to browse your upcoming class schedule in a web browser — no app download required. This is a great way to let potential clients see what you offer before they commit.
· Social Media and Marketing