Assign a substitute instructor for a class
Tobias Gundry
Updated
When a regular instructor can’t make it to a class, Clovo makes it easy to assign a substitute without cancelling the session or disrupting your clients’ bookings.
How to assign a substitute
- In Clovo Dashboard, go to the Openings page.
- Click on the class that needs a substitute to open the detail view.
- Under the Instructors section, click the Substitute button.
- Select the replacement instructor from your instructor list.
- Confirm the change.
What happens when you substitute
- The substitute instructor is assigned to that specific class opening only — your underlying schedule remains unchanged
- Booked clients may be notified of the instructor change so there are no surprises on the day
- The original instructor remains assigned in your schedule for future weeks
When to use a substitute vs. cancelling
Substituting is almost always preferable to cancelling. Your clients have made time for the class and will appreciate that it still runs, even with a different instructor. Only cancel a class if you genuinely cannot staff it. For cancellation details, see cancel upcoming classes.
Related articles
Give chosen members first access to a class with a priority booking window
Hold a class open to a chosen list — named clients, membership plans or tags — for a set number of hours after it is published, before booking opens to everyone.
Share your timetable with clients, wherever they are
Your landing page is a public, always-current timetable anyone can open without the app. Share the whole thing, a single class, a social image, or embed it in your own website.
Add a staff member and give them access
Create a staff profile before you ask a teammate to manage bookings, tasks or client records.
Close the studio for a date range
When your studio is closed, record it once so the timetable and affected bookings stay aligned.