Schedule
11 articles
Assign a substitute instructor for a class
When a regular instructor can’t make it to a class, Clovo makes it easy to assign a substitute without cancelling the session or disrupting your clients’ bookings.
· Staff & Instructors
Cancel upcoming classes that have already been scheduled
Sometimes plans change, and you may need to cancel a scheduled class opening. Clovo puts cancellations on autopilot — notifying all booked clients of the change, making any appropriate refunds or credit adjustments, and updating your timetable automatically.
Change the date and time of existing openings
Change the date or time of an existing class opening and let booked clients know about the update.
Changing class schedules with existing openings
Once you’ve setup your schedule and set your ‘schedule days ahead’ setting in Clovo Dashboard, Clovo will continuously open classes for booking according to that schedule and the number of days ahead you have specified.
Choose what times your new classes get released for booking
Choose the time of day when new class openings become available for clients to book.
Close the studio for a date range
When your studio is closed, record it once so the timetable and affected bookings stay aligned.
· Operations
Give chosen members first access to a class with a priority booking window
Hold a class open to a chosen list — named clients, membership plans or tags — for a set number of hours after it is published, before booking opens to everyone.
How to automatically book regular clients into new openings
Automatically book regular clients into each new opening on a schedule so their recurring place does not depend on a separate booking each week.
Offer popup classes for one-off unscheduled offerings for your clients
Sometimes you want to offer a one-off class that is outside of your normal weekly schedule. Clovo has built-in support for these occasions with pop-up classes, allowing you to use your usual booking system to run special events, workshops, or substitute classes.
Schedules in Clovo
Schedules are created in Clovo Dashboard and represent the typical week of class offerings at your studio. Your schedule is the foundation of how Clovo manages your timetable — once you set it up, Clovo automatically generates bookable class openings for your clients on an ongoing basis.
Share your timetable with clients, wherever they are
Your landing page is a public, always-current timetable anyone can open without the app. Share the whole thing, a single class, a social image, or embed it in your own website.
· Social Media and Marketing