Create an appointment calendar for a room or location

Use a location calendar when the space itself is being booked. Select a room for exclusive use of that room, or leave Whole location selected when a booking needs the entire location.

Create the calendar

Make sure your location and rooms are ready. In Setup > Appointments, enable appointments and create the appointment types and lengths clients will book.

1. Open Appointments and choose New calendar from All calendars, or use the + beside Calendars.
2. Select Location under Calendar type.
3. Choose Flexible times or Fixed appointments, then your confirmation option.
4. Enter the Calendar name, choose a colour and select the Location.
5. In Room, choose the specific room or Whole location.
6. Choose a Manager. Add Additional managers if more staff should receive updates and manage bookings.
7. Select Create calendar.

Choose the space carefully

A room booking reserves that room. A whole-location booking reserves the entire location, including its rooms. Use Whole location only when that is the access you intend to offer.

A location calendar does not reserve a particular instructor. For a service that needs both a person and a room, create an instructor calendar and select that room instead.

The resource and booking choices cannot be changed after creation. You can change the calendar name, colour, manager and additional managers in Calendar settings.

Make the room bookable

For a flexible calendar, drag over the available hours on a date, select the appointment types to offer, and save with Add availability. For a fixed calendar, select a time in the grid, choose Appointment and length, and save with Add appointment time.

Use Repeat Schedule to publish the same pattern into future weeks. Availability does not repeat automatically.